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2019 Benefits Confirmations Statements are being mailed to your home address the week of December 10, 2018.   Please review your statement carefully and contact Human Resources at 314.592.1957 with any corrections by December 31, 2018.  

As of 01/01/2019,  your benefits elections will remain in effect and cannot be changed or revoked unless you notify us within 31 days of a qualifying event or during the next annual Open Enrollment period.  

If you have made changes to your supplemental, spouse life or long term disability insurance coverage for 2019, these may require completion of Evidence of Insurability paper work; these documents will be mailed to your home from Reliance Standard.  Your coverage and premium will be updated once that process has been completed and approved.

How to review your 2019 Benefits Confirmation Statement

If you are enrolled in Medical and or Dental insurance:

  • Does your confirmation statement show the correct Medical and Dental plan?
  • Does your confirmation statement show the correct coverage level, employee only, employee +1 or family?
  • Are the names of all your dependents who should be enrolled listed under the plan?

 If you are enrolled in Vision insurance: 

  • Does your confirmation show that you are enrolled in Vision?
  • Is the correct Coverage level showing, employee only, employee +1 or family?   
  • Are the names of all of your dependents who should be enrolled listed under the vision plan?

For your life insurance coverage: 

  • Is the name of the Beneficiary under your Life Insurance plan the name of the correct person?
  • If you do not have a Beneficiary listed you can add this at any time on workforcenow.adp.com you can also change the Beneficiary at any time.
  • Note, if you elected Supplemental life insurance, Spouse life insurance or Long Term Disability for the first time to begin in 2019 this will require completion of Evidence of Insurability paperwork before it is effective and will not show on this statement. 

For your Long Term Disability (LTD) insurance:

  • If you had Supplemental Long Term Disability in 2018 and did not change it is it still showing for 2019?
  • If you dropped Supplemental LTD for 2019 it should not be showing on this statement.

If you enrolled in the Flexible Spending Account (FSA) for 2019:

  • Does your confirmation statement show the correct amount for 2019?   FSA does not carry over and must be re-elected each year.

​Wellness Discounts for 2019:

Wellness Discounts will not show on your confirmation statement.  These will be loaded into ADP as we get notified from Aetna, If you have done both steps of the process you can go to workforcenow.adp.com, Go to Myself,>Benefits,>Enrollments and then view/print a benefits statement (change the date to 01/01/2019) and it will show the discounts there.  If you don’t see it at this time just check back each week as HR will receive the files from Aetna weekly starting the middle of December.

*If you complete your 2 steps after 01/01/2019 you will need to enter the date as 02/01/2019.

Reminder: If you have a Qualifying Life Event that enables you to make changes to your benefits Human Resources must be notified within 31 days of the date of the event.  Qualifying Life events include, but are not limited to, the birth or adoption of a child, marriage or divorce, loss or gain of other insurance coverage.  If you are not sure if your circumstance is a life changing qualifying event, please call Human Resources at 314-592-1957 or email benefits @dentwizard.com 

 

Benefits

This page is provided as a reference for our benefit plan options and includes items outside of the standard medical, vision, and dental plans including disease management, 24 hour nurse line, smoking cessation programs, and many more. The description under the heading gives a short explanation of what information you will find in that section.

At Dent Wizard, we value your health and wellness and understand your need for quality, affordable care. As a full time Dent Wizard employee, you and your family are eligible to participate in Dent Wizard's comprehensive benefits offerings. New employees should register with ADP Self Service as soon as you receive you first paycheck.  By logging into ADP Self Service at workforcenow.adp.com (first time registration passcode is DWIZ-1234) you can enroll in benefits, view pay checks and more. Please note that new employees must enroll in benefits before their 90th day of employment; see the enrollment section for instructions and information who can enroll and instructions on how to enroll.

For any questions or concerns regarding your benefit options, please do not hesitate to contact Dent Wizard’s HR Hotline at 314-592-1957 or email benefits@dentwizard.com.

EAP phone number is 1-800-888-2273; scroll down to find more information on Employee Assistance Program (EAP) services.

Enrollment

Q: When is the best time to enroll in health and welfare coverage? 

A: Register for ADP Self Service as soon as you get your first paycheck. You must be enrolled before your 90th day of employment or your benefit options will default to “waive status” and you will be unable to enroll until the next Open Enrollment period. The enrollment guides in this section will provide valuable information on your benefit options and instructions on how to enroll electronically via ADP self-service. There is a printable version of the guide as well as an online option. The Benefits Phone Numbers and URL Wallet Card will give you contact information for benefits services as well as the HR Hotline number and benefits e-mail address so you can contact us whenever you need assistance.

2019 Benefits Enrollment Guide

2019 Benefits Enrollment Guide Espanol

Benefits Phone Numbers and URL Wallet Card

Medical Insurance

Here you will find information about specialty programs and services offered through our Aetna health insurance plan. The Summary of Benefits links will provide you with an overview of your coverage and costs for treatment and prescriptions according to your medical plan. Links to short online videos explaining how your HRA and deductible work and Teladoc (telehealth via phone or internet).

Aetna Member Website

Aetna Medical ID Card - How to get yours

2019 $700 Medical Plan Summary of Benefits Coverage

2019 POS Medical Plan with HealthFund (HRA) Summary of Benefits Coverage

2018 $700 Medical Plan Summary of Benefits Coverage

2018 POS Medical Plan with HealthFund (HRA) Summary of Benefits Coverage

How Your Healthfund HRA Works Video

How Your Deductible Works Video

Aetna 24 Hour Nurse Hotline

Aetna Simple Steps program

Aetna Member Fitness Discount

IRS Section 125 Qualifying Event Checklist

Children's Health Insurance Program

Children's Health Insurance Program (Espanol)

Aetna Health Connections Disease Management Program

Aetna Beginning Right Maternity Program

Aetna CVS Member Overview Flier

Aetna Healthy Lifestyle Coaching

Aetna Beginning Right Pregnancy Fact Sheet

Aetna Case Management Flier

Teladoc So Many Reasons

Teladoc So Many Reason Espanol

Wellness Discounts FAQ's 

Prescription Drug

In this section find information on how to set up Rx Home Delivery and how to use the Aetna Specialty Pharmacy to manage chronic conditions such as diabetes.   Please note that a $150 per person deductible is required for name brand drugs through a retail pharmacy and the Aetna Specialty pharmacy.  There is no deductible for generic medication or mail order pharmacy you need only  pay the co-pay amount.

Specialty Pharmacy Welcome Kit

Prescription Home Delivery

Dental

In this section you will find Plan booklets and fee schedules for both the Basic (indemnity) Dental plan and the PPO (Comprehensive) Dental plan. These documents can help you determine how much the plan will pay for covered services.

Basic Dental Plan Booklet

Basic Dental Plan Fee Schedule

PPO Dental Plan Booklet

PPO Dental Plan Fee Schedule

Vision Service Plan (VSP) - Vision Insurance

The VSP Flier explains how the plan pays and what your costs might be for eye exams, frames, lenses and other vision expenses. The Flier can be printed for your information or to give to your provider along with the enrolled employee’s social security number. VSP does not use a card. 

VSP Flier

VSP Flier Espanol

Flexible Spending Account (FSA)

Here you will find a link to the Aetna/Payflex FSA member website where you can track and submit claims, check your account payments and balances. If you prefer you can print a FSA claim form and instructions to fax. 

Payflex (FSA) Member Website

FSA Claim Form

FSA Claim Filing Instructions

FSA and Orthodontia Claims

How your Flexible Spending Account (FSA) Works Video

Flexible Spending Account (Espanol)

401(k) - Mass Mutual

The Retire Smart Mass Mutual link will take you to retiresmart.com where you can manage your account, make investment or deferral changes and update your beneficiary elections.  

How to register with RetireSmart.com

Mass Mutual's RetireSmart

Voluntary Benefits - Farmington

The information in this section gives you an overview of pricing and plan information on our Voluntary benefits. By contacting Farmington they can enroll you in Transamerica accident, critical illness, and short term disability. If you choose you can also enroll with Farmington for Nationwide Pet Insurance and Lifelock Identity protection. 

Accident

Critical Illness

LifeLock

Pet Insurance

Short Term Disability

Click here for a short podcast on Short Term Disability coverage.
Whole Life

Life and Long Term Disability

You are automatically enrolled in a company paid life insurance and long term disability plan through Reliance Standard after you have worked full time for 90 days.  You can elect additional life insurance for yourself and your dependents when you enroll in coverage and during the annual open enrollment period.   

Simple Steps to Assign a Beneficiary 

Life and LTD claims and evidence of insurability status can be answered 24/7 on www.reliancestandard.com or by calling Reliance Standard at 800 351-7500.

Employee Assistance Program (EAP)

The information listed here outlines the confidential programs of our Employee Assistance Program you can find more information by clicking on the EAP website link. The EAP Member Flier can be printed for yourself or to give to a co-worker and includes the toll free number for professional consultation. 

EAP (Magellan) Website

Work-Life Discount Center Flier

Adult Caregivers Flier

EAP Member Flier (Espanol)

EAP Member Brochure (Espanol)

Work-Life Services Overview Flier

EAP Legal, Financial Assistance, Theft ID

EAP Legal Financial Theft (Espanol)

EAP Member Flier

EAP Kids Coping With Stress

 

Tuition Reimbursement

The tuition Reimbursement program requirements and application are available here. 
Employees who are interested should complete the application and return it along with supporting documentation to humanresources@dentwizard.com.

Tuition Reimbursement

 

Tobacco Cessation - Quit for life

The information listed here is an introduction to our Tobacco Cessation program and instructions on how to enroll.  This program is free to employees, spouses or domestic partners. Employees who complete the program Dent Wizard will reward with a $50 visa gift card. 

Quit for Life Introduction Video

QFL Overview Flier

Miscellaneous

This section provides information on Domestic Partner Health Tax information, payroll calendars, and information on discounted services and fitness memberships with the Aetna Discount Program.

Affidavit of Domestic Partnership

Domestic Partner Health Tax Information

Declaracion Jurada de Sociedad Domestica

Domestic Partner Health Tax Information Espanol

Aetna Member Discount Program

Dent Wizard Employee Page

2018 Biweekly Payroll Calendar

2018 Semimonthly Payroll Calendar

What happens to my benefits when I leave Dent Wizard

What happens to my benefits when I leave Dent Wizard? (Espanol)

Annual Notices

The information listed here contains important legally required information about many of your benefit plans.

Annual Notices

Health Insurance Marketplace Coverage

Medicare Part D Creditable Coverage Notice

VSP Privacy Practices

 

How to participate in our Wellness Discount Program

Important eligibility requirement: Active Dent Wizard Medical coverage as of January 1, 2019 or earlier.
1. Get your free biometric screening at a Quest Lab, call 1-855-623-9355 or go online to my.questforhealth.com to schedule your appointment.

Registration key: dentwizard
Unique ID: last 6 digits of your social security number
Once you receive your results (results are for your information only and completely confidential)

2. Log-on to www.aetnanavigator.com and complete your Assessment.

Both of these steps must be completed between November 1st 2018 and January 30th 2019.  

CLICK HERE FOR A SHORT PODCAST ON OUR WELLNESS DISCOUNT PROGRAM.

Wellness Discount Program FAQ's

Wellness Discount Program FAQ's (Printable version.)

Q: What is the Wellness Discount Program?
A: The Wellness Discount Program is a way for you to earn a discount on your monthly health premium by taking an active role in your health.

Q: Do I have to participate in the Wellness Discount Program?
A: No. Participation is completely optional, by participating and completing the steps before the cutoff date you can save money on health costs, the choice is yours.

Q: Am I eligible to participate in the Wellness Discount Program?
A: If you have active Aetna medical insurance through Dent Wizard you are eligible to participate. *If your insurance is not currently active you will have to wait until it becomes active.

Q: Can my Spouse/Domestic Partner participate?
A: Yes, if your Spouse/Partner is actively enrolled as your dependent in medical insurance they may participate.

Q: Can my child participate?
A: Children regardless of age are not eligible to participate.

Q: Can I participate at any time during the year?
A: No, participation is open and tracked by Aetna at set times of the year. Typically in the fall around our Annual Open Enrollment period. Announcements will be made to let you know the opening and closing dates of the program.

Q: I did the Biometrics and Assessment the last time it was open, do I need to do the process again?
A: Yes. You must re‐do the process for each year to be eligible for the discount.

Q: What steps do I need to complete?
A: Follow the instructions that are sent with the announcement of the program but basically you contact Quest Labs for an appointment to have your Biometric Screening (blood draw, height, weight, blood pressure) done, you will be notified of the results through Quest typically in 3‐5 days, you then complete an Assessment on www.aetna.navigator.com (the Dent Wizard Aetna member website). That’s it, that is all you need to do.

Q: What steps does my Spouse/ Partner have to complete?
A: They will need to complete the same steps that you do as stated above.

Q & A on the Biometric Screening process

Q: I am trying to schedule a biometric screening with Quest for my Spouse/Partner and Quest says they do not have a record of my Spouse/Partner. What is the problem?
A: **Be sure that Dent Wizard has the social security number for your Spouse/Partner on file. You will be unable to schedule an appointment if the number is missing, it can take a few days for Quest to update their information
once you give it to Dent Wizard so please be sure to do this in advance of scheduling the appointment.

Q: Quest is asking for a Unique ID what is a Unique ID?
A: The Unique ID is the last 6 digits of your social security number or if it is your Spouse/Partner it would be the last 6 digits of their social security number.

Q: Do I have to use a Quest Lab for my biometrics?
A: No, if you have had your biometrics done somewhere else you will need to visit the Quest website and print a physician’s form, then take it to your doctor and have the form completed. You will then need to fax the completed form to the Quest fax number at the top of the page. Biometric tests would have to be completed during the Wellness Discount Program open and close dates to be eligible. Please note, if your doctor ordered you to have testing for something other than a wellness check you may be responsible for the cost of the test.

Q & A on the Assessment process

Q: I have forgotten my log‐in information (username/password) for the Aetna Navigator website who can help?
A: You will need to contact The Aetna Navigator technical assistance team at 800‐225‐3375

Q: Should my Spouse/Partner take their Assessment under my aetnanavigator.com user name and log‐in?
A: No, your Spouse/Partner must register/log‐in on the Aetna Navigator website with their own information to take the assessment.

Q: It says that I have already taken the assessment what should I do?
A: Choose retake the assessment.

Q: I think I have completed my assessment how do I know for sure that it is finished?
A: Log out and then back in and choose take assessment, it will show the last date and time that you completed it.

Q & A on the Pay Discount

Q: I think I have completed both steps can someone in the HR/Benefits office tell me if I have completed both steps?
A: We only know who completed both steps after receiving the tracking report from Aetna. The report tells us only who has completed both steps of the process and is eligible for the discount. Once we receive the report we load the discounts at that time.

Q: How can I tell if my discount has been added?
A: Log‐in to ADP and look under myself, benefits, enrollments, choose view/print benefits statement and change the date in the Benefits as of * box. If your discount has been applied you will see it here. You can also look at your check stubs. It will show as a credit, BDE‐Well Disc EMP $‐20.00 for employee and BDD‐Well Disc Dep $‐10.00 for Spouse /Domestic Partner.

Q: When will I see the discount on my paycheck?
A: Your discount will be added to your check following your successful completion of both steps and processing.

Q: I did not complete both steps before the deadline, can the deadline be extended?
A: No, Aetna will no longer track information after the deadline cutoff date/time.

*Call the HR Hotline at 314‐592‐1957 if you have a question about your benefits effective date and if you qualify.
** Call the HR Hotline at 314‐592‐1957 if your spouse does not have a social security number.